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The Materials Management department is responsible for executing all institutional procurement contracts, including: service contracts, maintenance contracts, lease/rental agreements, etc. The exceptions are employment and consulting contracts, which the president of Martha Jefferson Hospital alone authorizes. Vendors may discuss any information they so desire to hospital personnel, however a hard coy of all bids and proposals must be submitted to Materials Management. Failure to include Materials Management in the bid process will result in a delay in any order processing. Where applicable, Information Services, Clinical Engineering and/or Facility Services are to be involved in the bid process. Failure to include these departments will result in a delay in any order processing. Samples delivered in person by the vendor sales representative do not require a purchase order. Samples being shipped to the hospital require a no-charge purchase order. Contact the Materials Management Purchasing department and identify the part number, description, quantity, and hospital department and contact Clinical equipment being brought into the hospital for demonstration or evaluation must be taken to Clinical Engineering for inspection prior to use. Non-clinical equipment being brought into the hospital for demonstration or evaluation must be taken to Facility Services for inspection prior to use.