(Reference Materials Management Policy and Procedure No. MM.HR.2)

It is recognized that most of the transactions relating to Purchasing are of a confidential nature, especially with regard to our vendor’s pricing information.

It is considered unethical as well as damaging to the Hospital’s reputation to allow information about one vendor’s quotation to pass to another vendor. The passage of this type of information is strictly prohibited. Overheard telephone calls, documents on desks during vendor interviews, and conversations between employees within hearing of vendors in other offices are some examples of how this type of information can inadvertently be given out. An awareness of this sort of situation should be created so that it may be avoided.

Access to files or to other documentation found within the Materials Management department shall be restricted to those authorized by the Director of Materials Management.